Case Study

Leeds West Academy Staff Room Coffee Machine

Fully managed fresh milk bean-to-cup coffee for a secondary school in Leeds

Results That Speak for Themselves

Secondary school staff room -average weekday usage

80

Drinks/Day
Sold on average

100%

Staff satisfaction
reported informally

Academy£1
Starbucks£3.45
Caffè Nero£3.3
Costa Coffee£3.25
Pret A Manger£3.1

Staff pay ~70% less per drink compared to high street chains — saving £2.25–£2.45 per cup, with convenience and no queues.

Client Overview

  • Organisation: Leeds West Academy
  • Sector: Secondary Education
  • Location: Leeds West Yorkshire

The Challenge

Leeds West Academy wanted to improve the quality and reliability of coffee available to teaching and support staff within the staff room. The existing provision did not meet staff expectations and required a solution that could operate consistently during the school day without adding operational burden to school staff.

Procurement Requirements

  • Fresh milk bean-to-cup coffee solution
  • Reliable operation during peak school hours
  • Ability to trial equipment before commitment
  • Competitive per-cup cost
  • Responsive local servicing and support

Why Livewell Was Selected

Livewell was selected due to its experience supplying education settings, the high quality of the coffee equipment, and its ability to supply a fresh milk solution for a staff-only environment. The opportunity to trial the machine and the competitive per-cup cost gave the school confidence in the decision.

Solution Delivered

Service Scope

  • Installation, set up and training
  • Supply of coffee beans and ingredients
  • Ongoing maintenance support

Equipment and Technology

Livewell supplied and manages the following equipment as apart of the fully managed service.

  • Fresh beans + fresh milk = barista-style coffee
  • Wide drink selection: espresso, cappuccino, latte, Galaxy® hot chocolate
  • Intuitive touchscreen & stylish design
  • Installed in April 2025 by Livewell’s expert team

Operational Benefits

  • Self funding through staff usage
  • Simplified administration
  • web based remote monitoring and reporting
  • Reliable uptime during school hours

Staff Outcomes and Feedback

“The feedback from staff has been extremely positive. The machine is very popular and many staff have commented that the coffee quality is better than the likes of Costa”

Sharon Hinchcliffe, Operations Manager, Leeds West Academy

Key Benefits

Quality Coffee

Great Value

Boost Morale

Self Funding

Cloud Access

Considering a similiar staff room coffee solution for your school or organisation?

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